Youth Art Program Coordinator

JOB SUMMARY:

The Youth Art Program Coordinater is responsible for planning, implementing and evaluating Wayne Art Center’s high-quality, arts educational programs for children and teens. Serving as a passionate advocate of the arts, the Youth Program Coordinator carries out age-appropriate programs that provide arts enrichment, foster creativity and self-expression, and ignite a life-long love of art for youth in our community.

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree required; MFA, MA in Arts Education, or MS in Arts Administration preferred.
• 3+ years’ administrative/managerial experience.
• 3+ years’ youth arts education or related experience.
• Management and/or supervisory experience preferred.
• Budget/cost management experience preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Program Coordination:

• Assist Executive Director with researching, developing, planning, coordinating and supervising
• Wayne Art Center’s youth art educational programs and activities which include fall, winter and spring sessions, summer art camp and outreach programs.
• Assist Executive Director and staff with recruiting, scheduling and overseeing instructors, interns and volunteers for youth programs.
• Oversee teachers’ curriculums and lesson plan submissions for youth programs.
• Compile required teacher and vendor clearances and ensure they are current.
• Ensure interns and volunteers are adequately trained and recognized for their efforts.
• Coordinate youth program logistics and communicate with appropriate staff regarding schedules, studio set-up requirements, etc.
• Process, monitor and manage class registration system and student enrollment.
• Oversee class rosters, medical forms and other pertinent records related to youth classes, workshops, outreach programs and event attendance.
• Monitor approved budget for youth programs in concert with the Executive Director. Coordinate art and equipment supply orders, manage inventory and event attendance.
• Coordinate and present annual youth/teen art exhibition.
• Coordinate special youth programs such as family workshops, scout troops, field trips, private lessons.
• Serve as site supervisor for youth programs during program hours.

Program Marketing and Communications:

• With Executive Director and staff, promote youth programs throughout the year.
• Plan, coordinate and attend community events to where Wayne Art Center is represented.
• Provide detailed schedules and descriptions of youth programs for digital and graphic design staff to promote via social media and mailings.
• Draft and place press releases, feature articles, and prepare advertising.
• Work with staff to design and implement graphic marketing materials such as flyers, brochures, posters, banners, lawn signs, social media and digital communications.
• Work with digital designer to update website and execute weekly e-communications.
• Evaluate programs, analyze data and prepare activity reports and statistics for management. Utilize appropriate survey responses for marketing purposes.
• Provide statistical information for grant proposals and reports as required.
• Cultivate and foster connections with donors to secure reliable support for youth programs.
• Other duties may be assigned as needed.

SKILLS AND COMPETENCIES:

• Passionate for sharing arts experiences with youth populations.
• Entrepreneurial spirit, highly motivated and innovative.
• Highly proficient in research skills; intellectually perceptive, analytical, and adept at inquiry.
• Excellent verbal and written communication skills.
• Interpersonal skills and professionalism; ability to build relationships with key constituencies. Ability to exercise sound judgement, maintain a high degree of confidentiality and ability to identify and avoid conflicts of interest.
• Excellent problem-solving skills, flexibility, creative thinking.
• An aptitude for technology and ability to learn other platforms as needed.
• Strong project management skills, highly organized with impeccable attention to detail and ability to handle multiple priorities and deadlines.
• Self-directed style, ability to work independently, proactively and efficiently with only moderate direction or supervision. Effectively follows through on assignments.
• Flexible, open to input and sudden changes, comfortable with the unexpected.
• Excellent customer service ethic and high expectations for quality.
• Ability to promote teamwork and collaboration.

JOB REQUIREMENTS

• Computer proficiency, including experience with Microsoft Office, Teams and Adobe Creative Cloud, Illustrator, InDesign, Canva, database management experience a plus.
• Familiarity with drawing, painting, ceramics, sculpture, printmaking, fiber, jewelry fabrication, and mixed-media processes.
• Flexible schedule, with the ability to work evenings and weekends as needed.
• Familiarity with Main Line community and reside within proximity to Wayne Art Center.
• Valid driver’s license.
• Ability to maneuver or lift 35 pounds.

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